BY-LAWS OF CHAPTER 24
SOCIETY OF BROADCAST ENGINEERS
MADISON, WISCONSIN

(As amended August 2014)


ARTICLE I
Name
The name of this organization shall be Chapter 24 of The Society of Broadcast Engineers, herein referred to as the Chapter.
ARTICLE II
Object
The Chapter is a part of a non-profit professional society known as The Society of Broadcast Engineers, herein referred to as the Society. The Society and the Chapter are designed to serve the professional needs of those persons engaged in broadcast engineering. This includes radio, television, and related fields.
ARTICLE III
Members
Section 1. The membership of the Chapter shall be limited to members in good standing with the national office of The Society of Broadcast Engineers, and may include any student and honorary life members.
Section 2. Term of membership shall be concurrent with that of the national organization.
Section 3. Those wishing to be included as a member of Chapter 24 must have communicated this desire to the national office of the society.
ARTICLE IV
Sustaining Membership
Section 1. Corporations, organizations, and individuals are eligible to be members of the Chapter's sustaining membership program.
Section 2. To participate in the Chapter's sustaining membership program a donation of $50.00 per year is to be paid to the Chapter. The Chapter is unable to provide any refunds.  Donations will go into the Chapter's general account. There is no specific or prohibited use of funds generated through this program.
Section 3. Sustaining members are entitled to an equal sized advertisement in 12 consecutive Chapter 24 newsletters. The advertisement will be generated from a photo copy ready, business card sized master provided by the Sustaining Member with paid application. Advertisements may be reduced equally to allow better use of space and neatness of publication in the newsletter. Each new Sustaining Member will be announced at the next monthly meeting. The Sustaining Member will receive an electronic copy of the Chapter's newsletter for each month that they remain a Sustaining Member.
Section 4. The Elected Officers may award a Sustaining Membership, for a period of one year, to any organization or individual that provides an amount of service that is equivalent to the value of the yearly Sustaining Membership fee.
Section 5. Sustaining Members are entitled to make four mailings per year to the Chapter membership. The mailings will be separate from the Chapter’s newsletter. The mailings must be mail ready with postage provided by the Sustaining Member.
ARTICLE V
Officers and Duties
Section 1. The membership of the Chapter shall elect the Officers, which Officers shall consist of a Chairperson, a Vice Chairperson, a Secretary, and a Treasurer for a term of one year.
Section 2. The Officers may be elected to consecutive terms. The Chapter Chairperson and Vice Chairperson shall not serve more than two consecutive terms in the same office, or until their successors are elected, after which he or she cannot be elected to the same office for at least two years. The Secretary and Treasurer shall not serve more than three consecutive terms in the same office, or until their successors are elected, after which he or she cannot be elected to the same office for at least one year.
Section 3. No officer or chairperson shall receive any compensation for services performed in his or her official capacity, but shall be reimbursed for reasonable expenses incurred in the performance of official duties upon presentation and verification of such expenses.
Section 4. The Executive Committee shall consist of the Elected Officers and the Immediate Past Chairperson.
Section 5. The terms of office for the elected officers shall run from May 1st of one year to May 1st of the next year.
Section 6. The Chairperson shall preside at the regular meetings of the Chapter and shall perform all other duties normally associated with that office.
Section 7. The Vice Chairperson shall assume the duties of the Chairperson in his or her absence or incapacity and shall otherwise assist the Chairperson.
Section 8. The Secretary shall be responsible for all records and books of account of the Chapter, shall record the minutes of all meetings of the Chapter and the Officers. He or she shall send meeting reports and attendance records to the Society Executive Secretary, and shall keep any other Chapter records as may become necessary.
Section 9. The Treasurer shall supervise and be responsible for all accounts and moneys of the Chapter and shall establish such accounts as shall be designated by cooperative agreement of the Officers. A checking account shall be established for the Chapter. All records of the Treasurer shall be open to inspection by members in good standing at reasonable times. The Treasurer shall furnish an annual financial report to the Society Executive Treasurer and keep any other Chapter financial records as may become necessary. The Treasurer shall submit an annual audit report to the Chapter Executive Committee after the election of offices.
Section 10. The Immediate Past Chairperson shall be a member of the Executive Committee, for a term of one year (unless the newly elected Chairperson is later elected for a second term, in which case the term of the Immediate Past Chairperson shall be for two years) beginning with the commencement of the term of a new Chairperson.
ARTICLE VI
Appointed Officers and Committees
Section 1. Committees, either as standing or special committees, shall be appointed by the Chairperson as necessary.
Section 2. The Chairperson of each standing or appointed committee shall be an Appointed Officer. Appointees to the committees must be members of the Chapter.
Section 3. The following standing committees are to be appointed by the Chairperson. a. Program
b. Newsletter
c. Certification and Education
d. Frequency Coordination
e. Webmaster
f. Membership
g. Sustaining Membership
h. National Liaison
Section 4. The Membership Chairperson shall retain and be responsible for a Chapter membership database, and periodically collaborate it with the National SBE Office's chapter listing.  The Chapter membership database may be used by sustaining members and members in good standing as a source for making job openings known. No Chapter membership database information may be released to any other party.
Section 5. The Newsletter Editor shall elicit pertinent material for publication in a monthly Chapter newsletter. The monthly newsletter will be made available in electronic form and a link to the newsletter will be e-mailed to Chapter 24 members, sustaining members and other individuals as approved by Chapter 24 officers.  An electronic version of the newsletter will also be uploaded to the Chapter 24 web site. Acceptance of articles for publication in the Chapter newsletter shall be at the discretion of the Newsletter Editor and the Chapter Elected Officers. Job openings may be announced in the newsletter. With the exception of Sustaining Membership ads, other commercial advertisements, blurbs or announcements are not considered pertinent material for the Chapter 24 Web site. Equipment for sale listings from members and sustaining members may be published in the newsletter.  Permitted information for such equipment listings are make, model, condition, brief description and price. Equipment lists offering equipment that is normally sold as part of the seller's routine business offerings are not permitted.
Section 6. The Frequency Coordinator shall maintain a local frequency database and provide information on request, but shall not assign specific frequencies.
Section 7. Duties of standing and appointed committees shall be defined by the Elected Officers.
ARTICLE VII
Meetings and Programs
Section 1. The Chapter shall normally meet once each month, with the meeting dates, times, and location to be determined as early as practical by the Chapter officers, with advance notice to the Chapter membership.
Section 2. Special meetings may be called by the Chairperson, and shall be called upon written request of seven members of the Society. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three days' notice shall be given.
Section 3. The general order of business at the meetings shall be as follows:
a. Remarks or address of the Chairperson
b. Report of the Secretary
c. Report of the Treasurer
d. Reports of Committees
e. Unfinished Business
f. New Business
g Anything For The Good Of The organization
h. Business Meeting Adjournment
i. Program (if scheduled)
Section 4. Ten percent of the registered membership of the Chapter shall constitute a quorum.
Section 5. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of Order the Society may adopt.
Section 6. Monthly membership meetings of the Chapter are to be held in environments in which smoking is not allowed and, as a courtesy to others, smoking will not be allowed at meetings.
Section 7. While most functions and programs are open to all members and their guests, there may be times when due to expense or other considerations that the Chapter reserves the right to limit access to certain functions and programs to SBE members only.
ARTICLE VIII
Nominations and Elections
Section 1. A Nominations Committee shall be appointed by Chapter 24 Officers at least 60 days prior to elections for Chapter Officers. This committee shall be made up of at least three Chapter 24 members who are in good standing who are not currently Chapter Officers. The Nominations Committee is responsible for determining how to solicit nominations for Chapter Officers and should attempt, when possible, to nominate two members for each office.
Section 2. The Nominations Committee should make ballots along with candidates' biography's available to Chapter members through the Chapter newsletter. These items should appear in the April newsletter preceding the election.
Section 3. Elections shall take place at the April Chapter meeting. Only Chapter 24 members in good standing are eligible to vote. Those members unable to be present at the April meeting are permitted to send the ballots from the April newsletter to the Nominations Committee. These ballots shall remain sealed until ballots are officially counted.
Section 4. The Nominations Committee is responsible for counting election ballots. Once the ballots have been tallied, the Nominations Committee is responsible for communicating the results to the election candidates. The Nominations Committee should then inform the Chapter Officers of the election results. These results will then be published in the May newsletter and sent to the SBE National Office.
ARTICLE IX
Disbursement of Funds
Section 1. Payments, purchases, honorarium, reimbursement, of over $300 (Three Hundred Dollars) must be voted on by the general membership. Reoccurring costs to the Chapter of over $300 need only be approved one time by the general membership at the time the proposal is presented; however, any Chapter 24 member in good standing can make a request to the current Chapter Chair for the expense to be brought forth to the general membership for a re-vote.  Only one request will be allowed in a given year.  If there is an increase to a reoccurring cost, the new expense amount must be voted on by the general membership.
Section 2. Payments, purchases, honorarium, reimbursement of between $50 and $300 (between Fifty and Three Hundred Dollars) must be in unanimous agreement by all the elected officers.  Reoccurring costs to the Chapter of under $300 need only be approved one time by the elected officers at the time the proposal is made.  If there is an increase to a reoccurring cost, the new expense amount must be voted on by the current slate of elected officers.
Section 3. Payments, purchases, honorarium, reimbursement of less than $50 per occurrence not to exceed $150 total per month may be executed by any elected officer of the chapter at his or her discretion when it is in accordance with guidelines established by the current elected board of chapter 24.
Section 4. At any point that the treasury drops below $500 the above guidelines are no longer active and any expenditure must be voted on by the membership.
Section 5. The chapter funds must remain liquid in a "not for profit" account set up for chapter 24 Madison.
ARTICLE X
Member Awards
Section 1. The Chapter Officers, at their discretion, may present an annual Special Recognition Award to a member of the Chapter that they determine to be deserving of such an award.
Section 2. Criteria to be used in selection of a candidate for a Special Recognition Award should include the following:
1. Active work toward chapter membership growth
2. Unselfish volunteer work for the chapter
3. Genuine desire for the betterment of the industry, broadcast engineering, and the place of the broadcast engineer
4. Has exhibited involvement in Chapter activities above and beyond the call of duty
5. Has been nominated or is the recipient of a National SBE Award
6. Must be a member in good standing
Section 3. The Special Recognition Award should be presented in the form of a plaque or other award deemed appropriate by the elected officers and is paid for with Chapter 24 funds.
ARTICLE XI
Annual Reimbursement for National Board Members
Section 1. Each year, account balance permitting, Chapter 24 will help cover travel expenses of any Chapter 24 member elected to the National Board up to a maximum of $1000.00 annually.  The expenses must be related to travel to attend the two annual National Meetings board members are asked to attend.
Section 2. Only members of SBE Chapter 24 who are elected to either an Officer or Director Position on the National Board are eligible for this reimbursement.
Section 3. The maximum amount of reimbursement from the Chapter 24 treasury for this program will be capped at $1000.00 per year.
Section 4. If more than one member from Chapter 24 is voted to either an Officer or Director Position on the National Board, the $1000 maximum provided by Chapter 24 will need to be split equally among board members.
Section 5. There will be no reimbursements made for National Board Meetings that are held in Madison as part of the Broadcaster’s Clinic.
Section 6. The following expenses will be reimbursed up to the limit set forth above:
1.Transportation to and from meeting location.  If driving a personal vehicle, gas for the trip will be reimbursed.
2.Two nights lodging for attendance at the National Meeting.
3.Meal expenses for the day prior to, the day of and the day after the National Meeting.
4.Receipts will be required upon return from the meeting.  Reimbursement will be made by check after all receipts have been reviewed by the current chapter treasurer.
Section 7. Reimbursement can only be sought for those expenses, or portion of expenses, not covered by an employer or other sponsoring agent.
ARTICLE XII
Annual Certification Drive
Section 1. Each year, account balance permitting, Chapter 24 will reimburse half the application fee to any member of Chapter 24 in good standing who successfully obtains any SBE certification level not previously held by that member.
Section 2. Recertification of a currently held certification will not be included in this drive. Only new certification levels for a member will be permitted.
Section 3. Only one reimbursement per member will be allowed during a given calendar year.
Section 4. The Chapter will limit the number of approved applications to ten a year.
Section 5. Reimbursement for half the cost of a given exam will be provided to the member upon presentation of a congratulatory letter from the National Office indicating exam passage and the brief application form available on the SBE Chapter 24 web site (www.sbe24.org). This letter and application should be forwarded to the Chapter Chair to begin the reimbursement process (if the Chapter Chair wishes to apply for this reimbursement, another officer will review the application and letter for reimbursement).
Section 6. Approved reimbursements will be sent in the form of a check sent from the Treasurer of Chapter 24.
Section 7. SBE Chapter 24 Officers reserve the right to deny any reimbursement that doesn’t meet the stated guidelines.
Section 8. There is no targeted termination date for this program; however, each slate of newly elected officers will likely review this program and determine whether they desire to continue this membership drive.  SBE Chapter 24 Officers reserve the right to terminate or change the guidelines of this certification drive at any point they deem necessary.
Section 9. Reimbursement is only offered to Chapter 24 members of goodstanding, and not to any business or entity who pays for, or reimburses, the cost of a certification on the behalf of a member.
ARTICLE XIII
Don Borchert Fellowship
Section 1. On an annual basis starting in 2011, Chapter 24 along with the other Wisconsin SBE Chapters will contribute $125 per chapter towards “the Don Borchert Fellowship.”
Section 2. The annual grant of $500 would go to one person who would like to attend the Broadcasters Clinic but who would otherwise not be able to afford the trip.
Section 3. The annual sum of $500 would be used by the recipient of the fellowship to cover registration, lodging and expenses related to attending this event.
Section 4. The fellowship will be administered by the Wisconsin Broadcasters Association (WBA).
ARTICLE XIV
Amendment of Bylaws
These bylaws may be amended at any regular meeting of the Chapter by a two-thirds vote of the members present and a quorum has been established (see article7; section 4), provided that the amendment has been published in the Chapter newsletter and/or Chapter web site prior to the vote.